Job Description The Event Studio is seeking an event manager to support event execution & strategy for several simultaneous clients. This role is full time and will be primarily a work from home position with frequent travel required. The event manager is responsible for working with TES event teams to successfully execute simultaneous client events with some project leadership opportunities. Key to the position is a proactive and solutions oriented style, excellent communication and computer skills with a rigorous attention to detail. Candidates must have ability to manage multiple demands under pressure, interact with senior management, and handle confidential information. Responsibilities Will Include: Client Management Regularly interact with clients during the planning process and onsite including acting as client POC for selected projects. Prepare and give regular client updates. Research and RFP As needed research and initiate the Request For Proposal process with event vendors including venue, caterers, florists, photographers, giveaways, gifts and so on as needed. Vendor Management Serve as primary contact for vendors including hotels, venues, production companies, freelance staff, photographers, caterers, designers, printers, etc. Ensure that they deliver services on brand and on budget. Logistics Work with venues to plan and secure all relevant logistics including space planning, room sets, security/permitting, shipping & delivery, room blocks, etc. Ability to successfully plan and track Food & Beverage plan to clients specifications and budget. Speaker Management Support Assist speaker communications; send speaker packets, collect photos & bios, book speaker travel and managing on-site arrivals and other speaker needs, research speaker contact information and make preliminary calls to PR and internal support teams. Event Support Support the purchasing and creation of basic event materials. To include researching ideas for event products/gifts, obtaining quotes, managing shipping and billing. Printing basic event materials including name badges, table tents, handouts, and simple inserts. Onsite Provide onsite event management to include client management, food & beverage management, meeting room set-up, and outside vendor management. Post Event Reconcile billing and expenses for client and The Event Studio budgets. Manage all post-event follow up to include tipping, thank you notes, and budget reconciliation Administrative Support Working within The Event Studio standard operating procedures you will be responsible for overseeing budget management for specific events, scheduling and taking notes for conference calls with clients, managing timelines for each event. You will also be responsible for managing event-related travel expense reports according to company policy & timelines. POSITION QUALIFICATIONS: 4-5 years event experience Proficiency in Google Docs, Google Mail platform, MS Office Suite Familiarity with common event registration platforms Exceptional attention to detail Strong interpersonal and communication skills Ability to multitask in a fast-paced environment Smart, creative and curious Proactive & flexible Be an expert researcher This position is full-time and will work from a home office. Ideal locations are New York/New Jersey, San Francisco, Southern CA or Denver, CO. Please note, The Event Studio operates out of virtual offices with staffers spread across the country. Working from home and with a virtual team is a must. Company Description The Event Studio is an independently owned strategic full service event production company. We produce gatherings for innovative organizations that are looking for new and effective ways to bring their communities together and increase connections. We believe in the power of people coming together.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.