Associate Vice President for Alumni Relations / General Secretary of the Worldwide Alumni Associatio

Compensation

: $109,030.00 - $104,060.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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About Us ??Founded in 1866, the American University of Beirut (AUB) bases its educational philosophy, standards, and practices on the American liberal arts model of higher education. A teaching-centered research university, AUB has more than 900 full-time faculty members and around 9,400 students. The university encourages freedom of thought and expression and seeks to graduate men and women committed to creative and critical thinking, life-long learning, personal integrity, civic responsibility, and leadership. The New York City office supports the university and is a vital link to friends, alumni, and donors in North America. The New York Office is the administrative and cultural headquarters of AUB in the United States, housing the university?s North American executive, board of trustees, communications, development, alumni relations and finance offices. Job Title: Associate Vice President for Alumni Relations ? North America / General Secretary of the Worldwide Alumni Association of the American University of Beirut (WAAAUB) Department: Alumni Relations/Advancement Location: The Debs Center, American University of Beirut, New York, NY The Opportunity: As the leading university in the Middle East, the American University of Beirut is a teaching-centered research university based on the American liberal arts model of higher education. Currently the University is in the midst of its most ambitious campaign to date, BOLDLY AUB: The Campaign to Lead, Innovate, and Serve. This $650 million campaign is a donor centric campaign to ensure the University can continue to inspire current and future generations of smart and able students. The AVP for Alumni Relations ? North America is responsible for managing alumni programs and events that strategically aim at engaging AUB alumni in North America, and for building and strengthening relationships between AUB and its highly diverse and successful alumni community, with an emphasis on the Americas. The AVP for Alumni Relations ? North America supports North American alumni, Worldwide Alumni Association of AUB (WAAAUB) alumni chapters, WAAAUB leadership, and works closely with colleagues in the Office of Advancement in serving the mission of the University. The WAAAUB General Secretary shall be part of the University?s Alumni Relations Offices and shall be appointed by and report directly to the University?s Vice President for Advancement. The General Secretary along with other staff of the Alumni Relations Offices shall be responsible for managing WAAAUB operations. The General Secretary shall serve as liaison between the Advisory Board and the University, between the Advisory Board and Council, and between and among the members of the Advisory Board. The WAAAUB General Secretary is responsible for the operational and administrative tasks related to supporting the Advisory Board of the WAAAUB (Worldwide Alumni Association of the American University of Beirut) as assigned by the Vice President for Advancement. 1. Job Responsibilities (AVP for Alumni Relations) The AVP for Alumni Relations ? North America manages two full-time staff members and leads the Alumni Relations Office, which reports to the Vice President for Advancement in Beirut He/she will: ? Serve as primary support and steward to 20 alumni chapters throughout US and Canada including assistance with event planning, execution and marketing; governance oversight and reporting; financial/fundraising transaction oversight. ? Establish and build relationships with a wide range of alumni, locally, regionally and internationally. ? Develop and maintain an alumni communication strategy. ? Plan and execute alumni events and programs in North America and contribute to the planning of annual events on campus such as class reunion, alumni convention, legacy ceremony, summer program for children of alumni. ? Provide support to WAAAUB, WAAAUB Advisory Board and WAAAUB Council, and Chapters. ? Organize important meetings and events for the AUB President, Vice President for Advancement, Trustees and senior academic leadership with prominent alumni, in coordination with the Vice President for Advancement and AVP for Development in New York. ? Identify best practices in alumni engagement, initiate and execute new programs such as career mentoring, young alumni/student program, and develop and report alumni engagement metrics ? Provide content and oversight for alumni communications including social media outlets, quarterly e-newsletter, email marketing, alumni website, MainGate magazine. ? Manage content and vendor relationship for online community. ? Work with Vice President of Advancement to identify engagement opportunities and set performance goals and strategies to raise funds from alumni chapters and volunteers. ? Collaborate with Advancement Office staff and other departments at AUB as appropriate. ? Manage alumni budget. ? Perform other related duties as requested by the Vice President for Advancement. 2. Job Responsibilities (WAAAUB General Secretary) The General Secretary will be a part of the Alumni Relations Office, which reports to the Vice President for Advancement. He/she will: ? Serve as liaison between the Advisory Board and the University, between the Advisory Board and Council, and between and among the members of the Advisory Board. ? Manage the WAAAUB operations. ? Set the agenda for meetings of the Advisory Board (in consultation with the Chair of the Advisory Board, the University President, and the Alumni Relations Offices). ? Liaise with the offices of Alumni Relations Office/VP for Advancement/AUB President to coordinate internal communications on behalf of the WAAAUB Advisory Board and its Chair with the University. ? Organize the incoming workflow of requests to the Advisory Board, prioritize requests, maintain a control system, and follows-up to ensure timely response. ? Prioritize inquiries and correspondences, as well as prepare draft responses for the Advisory Board and Chair as appropriate. ? Be responsible for facilitating incoming and outgoing communications for the Advisory Board, including dispersal of meeting notices and communications on behalf of the Advisory Board and its Chair. ? Maintain communications links between the Chair and other members of the Advisory Board. ? At the behest of the Chair, the Vice President, will draft meeting agendas, arrange meeting logistics, draft minutes of meeting; disperse same communications to Vice President for Advancement, Alumni Relations Office, Advisory Board and its Chair. ? Ensure the Chair and Advisory Board are fully supported for all meetings and discussions. Assemble material, conduct research, and prepare statistics and presentations, documents, and reports for major meetings as necessary. ? Serve as an ex-officio, non-voting member of all WAAAUB committees. ? Help oversee the WAAAUB elections (in collaboration with Alumni Relations colleagues) and with all the logistics involved. ? Ensure compliance of WAAAUB Advisory Board work with WAAAUB bylaws and with University policies and procedures. 3. Travel ? Travel in the US and Canada, periodically to Beirut (up to twice a year). Alumni related travel as necessary (mainly in the US, Canada, Latin America, and to Beirut, and occasionally to Europe, Asia, Australia and the Arab world). 4. Physical Effort: ? Minimal physical effort. 5. Work Conditions: ? Clean and pleasant office environment. 6. Minimum Requirements (AVP): Bachelor?s degree with at least 7 years of experience in administrative management and support for a complex organization and/or executive support. ? Demonstrated ability to handle sensitive situations and highly confidential information with tact, discretion and diplomacy. ? Demonstrated ability to work collaboratively in a complex environment, but also to work independently. ? Demonstrated analytical and strategic thinking capabilities. ? Event planning and volunteer management experience. ? Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines. ? Excellent written and verbal English. Knowledge of Arabic is a plus. Ability to collect data and write complex reports in a professional manner. ? Ability to deal effectively and respectfully with diverse constituencies of alumni and internal constituencies including Advancement colleagues, faculty, senior administrators, and staff, and to address sensitive inquiries or complaints. ? Proficiency with use of the full suite of Microsoft Office applications, electronic mail, and Internet. Knowledge of Banner is a plus. ? Experience servicing and interacting with volunteer boards, preferably in a higher education setting. ? Knowledge of or exposure to governance guidelines and alumni relations best practice protocols for alumni associations. 7. Minimum Requirements (WAAAUB General Secretary): ? Bachelor?s degree (preferably in business administration or a related field) with 5 years of experience in administrative management and support for a complex organization and/or executive support. ? Leadership experience with senior recruitment, alumni relations or events preferred ? Excellent English and Arabic written and verbal communication skills. Demonstrated skills in writing, proofreading, and communications. Ability to collect data and write complex reports in a professional manner. ? Knowledge of standard office administrative practices and procedures. This is a combined position. Please submit a Resume and Cover Letter to aubnyofficeaub.edu Salary commensurate with experience.
Associated topics: chief marketing officer, community, facebook, mba, policy, relation, relationship, social media, stewardship, twitter * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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