Team Administrator


: $60,785.00 - $105,470.00 /year *

Employment Type

: Full-Time


: Administrative/Clerical

Beazley is looking for an experienced team admin to support their management liability team. This role is located in our trendy Activity Based New York office in the heart of Rockefeller center Team Support ? ? ? ? ? ? ? Provide complete and accurate administration service to the Head of the team including: drafting / sending letters, memos, facsimiles, emails, as well as printing, scanning documents, file management, distributing departmental mail and dealing with routine correspondence and enquiries. Act as first point of contact for both internal and external clients wishing to contact the team. Arrange internal/external meetings including: booking meeting rooms/venues; booking & setting up telephone or video conferencing equipment and lunch/refreshment arrangements; liaising with training providers where necessary. Co-ordinate travel arrangements. This includes booking flights, accommodation, producing itineraries, liaising with internal and external clients and arranging foreign currency and passport/visas where applicable. Produce PowerPoint presentations for meetings and seminars. Organise papers and reports for meetings. Process expenses for team. Provide diary management support for the team as appropriate, including: acceptances/declines for meeting requests, act as ?gatekeeper? to meeting requests, ensuring adequate preparation and travel time is allotted. Provide a time management service for the team to ensure effective use of their time. Meet and greet visitors. Order/maintain office supplies as appropriate. Maintain absence, attendance and annual leave reports where required. Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the team. Assist other members of the team when required. Manage ad hoc tasks/projects as requested by the team. Knowledge and Experience Proven secretarial / administration experience Experience of arranging complex travel plans and itineraries Experience of working with people across multiple locations ? Aptitude and Disposition Outcome focussed, self-motivated, flexible and enthusiastic Professional approach to successfully interact with managers/colleagues and external suppliers Team player as well as the ability to use own initiative Proactive ? Competencies Concern for quality Information seeking Customer focus Team working Initiative Problem solving Time management Relationship building Communication skills Detail orientated * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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