Receptionist/Office Coordinator

Compensation

: $44,210.00 - $104,060.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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MAJOR RESPONSIBILITIES: ? The Receptionist/Office Coordinator will be responsible for the daily management of the office and supporting the associates and partners. The ideal candidate will be a self-starter who takes initiative and can handle a fast-paced environment. This individual must be extremely professional with strong communication skills. Manage reception desk during core business hours (8:30 am ? 5:30 pm) Maintain visitor logs, greet and coordinate all visitors and candidates upon arrival Administer office phones; fielding, screening, and directing all incoming calls Schedule, arrange and maintain all three (3) conference room calendars and coordinate appointments with team members as needed Set up conference rooms for meetings; including but not limited to food orders, printing, and binding documents when necessary Distribute all mail and packages Maintain the office, including key areas such as the lobby, supply/printer areas, kitchen, and conference rooms, working with building management when needed Manage all supply orders, coordinating needs with the office Manage all building communication; coordinate deliveries, work and repairs in the office and attend all building meetings Review and coordinate the approval and payment of all invoices sent to the NY Office Coordinate new hire setups, including computers and office supplies, and assist with onboarding when needed Assist in training and act as a mentor for new Executive Assistants Cover Executive Assistant responsibilities when EA?s are out of office as needed Assist with special projects as assigned IDEAL EXPERIENCE: DHR International is seeking an individual with a high energy level, a creative thought process and solid business skills who will thrive in this fast-paced, ever-changing work environment. Undergraduate degree is desirable, but not required Proficient in Microsoft applications (Word, Outlook, PowerPoint, Excel) Excellent communication skills (oral and written) and proven ability to follow-through An enthusiastic, positive attitude; desire to serve as ?point-person? for all office & facilities-related needs Ability to handle multi-task with high attention to detail at all times Strong time-management and organizational skills * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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