Conference Center Coordinator - New York


: $52,075.00 - $104,060.00 /year *

Employment Type

: Full-Time


: Hospitality - Food Services

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About the Role

Jane Street s key to success is its employees; we work hard to create and maintain an amazing office environment whereby our employees feel happy and have the tools needed to do a great job. The Conference Coordinator together with the rest of the Office Admin team are central to making this a reality.

Our new conference floor in our NYC headquarters building will comprise 65,000 sf of space including a main reception area, 48 meeting rooms, auditorium, classroom, gym, medical suite, mother s rooms, full kitchen and several coffee pantries. The Conference Coordinator will provide operational oversight of the meeting and events spaces and assure all spaces are functioning well and are meticulously maintained.


  • Work cross functionally with teams in recruiting, events, marketing, sales, tech facilities and office administration to plan and execute successful on-site meetings and events on this floor.
  • Book conference rooms, board rooms, and training rooms for internal and external meetings and events.
  • Support, mentor, and guide our Front of House reception team
  • Be the face of Jane Street in our reception and hospitality area
  • Develop and implement standard operating procedures regarding service delivery and hospitality
  • Take an active role in managing our physical spaces to ensure they are clean, orderly, and up to our high standards
  • Investigate and evaluate new room-booking tools and other emerging technologies.
  • Assist the team with the furniture layouts and set ups as required to meet the needs of the firm.

About You:

  • A four year college degree
  • 5-7 years relevant experience working in hospitality operations, hotels and/or conference center management
  • Proven ability to build, manage, motivate and mentor diverse teams of people
  • Ability to balance the strategic planning of the work with a willingness to roll up your sleeve and do what it takes to get the job done
  • A strategic thinker and self-starter with an entrepreneurial spirit
  • Ability to solve problems and make clear-headed decisions while under pressure
  • Great customer service orientation with an innate desire to be of assistance and address varying, sometimes conflicting requests
  • Reliable, courteous, and flexible team player able to work a schedule that may include early morning and evening hours
  • Strong interpersonal skills / EQ with the ability to build relationships across the firm
  • Strong written and verbal communication skills
  • Excellent organizational skills with ability to follow through on outstanding issues in an independent manner

by Jobble

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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