HoursStandard University business hours8:30am 5:00pm (academic year)8:00am 4:30pm (summer)Hours may vary based on operational needs.Job DescriptionThe Assistant Director of Events reports to the Senior Director of NYC Programs & Events, comprise the Events Team and supports two critical needs. 1) Planning, support and implementation of events/ activities at the Lubin House this includes all engagement and fundraising events based at the house including;admissions, all programs of schools, colleges, units and alumni clubs . 2) Planning, support and implementation of events in metro NYC including those planned and sponsored by: Advancement, Alumni Engagement, Schools/ Colleges /units, office of Trustees, Admissions, and Alumni Clubs. Support for these programs includes, set-up/breakdown, catering, and support from Lubin House operations staff and / or outside vendors. This may include all aspects of event planning including: conceptualization, venue scouting, invitation design, guest list management and all day-of materials, MERF forms, run of shows, VIP briefings, bio sketch reports, as well as on-site execution of event. In summary, this position is an important part of making sure that our key stakeholders are engaged, that SUs mission is fulfilled in the greater New York area and that our fundraising activities are supported.QualificationsBachelors degree required.Minimum of 5 years experience in managing large/small scale events and programs and building strong relationships with internal and external constituents and vendors.Knowledge of venues and vendors in the NYC marketplace required.Job Specific QualificationsExcellent negotiation skills, especially vendor contract negotiations.Attention to detail and excellent writing, organizational, and communication skills.Planning and logistical skillsAbility to exercise good judgment.Customer service driven.Team management skills.Extensive knowledge of the University is extremely beneficial.ResponsibilitiesAs a key member of the NYC events team, manage a portfolio of high-visibility, multi-platform events with particular responsibility for events taking place within the Lubin House facility. Responsibilities include event planning, establishing budgets, establish and detail all event logistics and provide on-site supervision. Recommend strategies to deliver event goals and expectations.Formulate and collaborate on pre-and post-event evaluations and report on outcomes. Supervise on-site catering and any external vendors.monitor participant conduct, enforce policies and required consistent with University policy and legal requirements.Support the senior director of NYC programs and events, executive director of alumni engagement and/or executive director of advancement on high level events taking place at off-site locations including Metro NYC and the Fisher Center. Includes event pre-planning, logistics, negotiating and interfacing with vendors and caterers. Provide on-site event support.Initiate bid processes, negotiate contract pricing, confirm vendors and supervise to confirm adherence to contract specifications, client needs and budgetary guidelines.Direct and supervise Lubin house custodial staff, event assistants, and front deck personnel in those aspects of their duties and responsibilities for implementing event programs. Provide performance input to Sr. Director and Executive Director of House Operations.Maintain competency in operation of all house program related equipment, including all audio-visual equipment used in the execution of event s for the purpose of trouble shooting . Maintain up-to-date inventory of all house supplies related to events including food, beverages, linens, china, etc and replenish inventories as required.Application InstructionsIn addition to completing an online application, please attach a resume and cover letter.EEOCSyracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.Commitment to Supporting and Hiring VeteransSyracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.Commitment to a Diverse and Inclusive Campus CommunitySyracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Associated topics: administrative, assistant, asso, document, front desk, operation, operational support, operations director, staff, support
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.