Assistant Institute Director


: $132,420.00 - $206,040.00 /year *

Employment Type

: Full-Time


: Executive Management

HoursStandard University business hours8:30am 5:00pm (academic year)8:00am 4:30pm (summer)Hours may vary based on operational needs.Job DescriptionThe Assistant Director Autonomous Systems Policy Institute (ASPI) provides support that is critical to the mission of the Syracuse University Autonomous Systems Policy Institute (ASPI). Reporting to the ASPI Director, the Assistant Director manages the day-to-day operations of ASPI and provides support to ASPI faculty associates and graduate students in the preparation of proposal submissions to secure external research funding.The Assistant Director is responsible for the fiscal administration and financial reporting of ASPI accounts; helps navigate internal policies and processes, sponsor-specific guidelines and systems, and federal-wide policy regarding sponsored activities; develops proposal budgets; prepares application documents; reviews applications for adherence to sponsor guidelines and compliance with University policies; secures approvals for proposals; and coordinates final review and submission with the Office of Sponsored Programs.The Assistant Director also assists with applications for internal funding and provides post-award support, as needed.QualificationsBachelors degree and a minimum of three (3) years of transferrable experience required.Prior involvement in grant submission and administration required, with a strong preference for experience working with research-active faculty who have NIH awards that support large, collaborative projects.Prior office experience in an academic environment and supervising staff preferred.Job Specific QualificationsThe Assistant Director must work efficiently and effectively under strict timelines, manage a variety of tasks and projects, and handle sensitive information. Other traits needed include the following:Strong organizational and time-management skillsExcellent interpersonal, oral, and written communication skillsHigh-level proficiency with word-processing and spreadsheet softwareExceptional attention to detailAbility to work independently and as part of a teamResponsibilitiesOperations and facilities oversight including fiscal administration and financial reporting of operational, discretionary, gift, research, grants, and special projects funding. Serve as ASPIs representative and interface with University offices including the Chancellors Office, human resources, payroll, sponsored programs, sponsored accounting, disbursements, and with Maxwell Deans office and administrative staff.Provide support to ASPIs faculty associates, graduate students, postdoctoral fellows, and visiting scholars. Coordinate and manage educational and research events including speakers, training programs, conferences, hotel stays, receptions and dinners for faculty, guests, attendees and community members. Oversee and manage the development of promotional materials. Plan and organize one symposium per year, venue varies, national and international attendees with several panel members and logistics. Plan and organize at least one advisory board meeting per year. Maintain regular contact with advisory board members.Provide proposal development support by preparing grant application components and internal documentation. Develops budgets utilizing internal templates for transfer to sponsor budget forms, coordinates compliance and subrecipient documentation, and guides Internal Routing & Review form data and approvals. Assists with proposal documents and data entry and required attachments in sponsor submission systems.Research Management Coordinates with co-investigators inside the institution, and their grants staff, to determine effort commitments and fulfill budget requirements; coordinates with co-investigators outside the institution, and their grants staff, to fulfill sub-recipient requirements. Coordinates and collaborates with research administrators and grants staff in other Maxwell units and the Office of Research to develop and submit proposals according to best practice. Assists with post-award activities such as invoicing and reconciliation and travel/expense reimbursements, as needed.Interprets sponsor guidelines for compliance; provides information regarding grant policies to ASPI faculty, staff, and students and to faculty and staff from collaborating institutions; and maintains knowledge of existing laws, policies and procedures necessary to comply with Federal, State, University and sponsor regulations concerning grants and contracts.Application InstructionsIn addition to completing an online application, please attach a resume and cover letter.EEOCSyracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.Commitment to Supporting and Hiring VeteransSyracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.Commitment to a Diverse and Inclusive Campus CommunitySyracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Associated topics: administrative staff, administrative support, assistant, asso, beverage, facilities, food, operational assistant, operational support, support * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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