Purchasing Assistant - Yale University (Avon)

Compensation

: $106,080.00 - $126,460.00 /year *

Employment Type

: Full-Time

Industry

: Financial Services - Banking/Investment/Finance



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Position Focus:

Performs review of incoming goods and service purchase requisitions via the Famis and Workday software. Scans for appropriate supporting documents and authorizations. Approve and/or forward all completed purchase requisitions for final approval as needed utilizing the Famis and/or Workday software.

Essential Duties

1. Provides information to staff and faculty on choices of items available for purchase. 2. Conducts research related to item availability, payment problems, and options. 3. Composes general correspondence and written material. 4. Uses computer terminal to input and retrieve data. Maintains records and files related to purchasing activities. 5. Performs clerical functions incidental to purchasing activities.

Required Education and Experience

Two years of related work experience and a high school level education; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Intermediate proficiency with Excel, Word and Outlook. Ability to process all Change Order purchase requisitions requests using Famis and/or Workday software. Ability to complete all Cancel and Close purchase requisition requests in Famis and/or Workday software. Strong attention to detail.

Required Skill/Ability 2:

Ability to contact supplier representatives when needed in order to obtain or confirm additional documentation.

Required Skill/Ability 3:

Ability to scan and forward requisitions or invoices to appropriate department for review and processing. Ability to assist staff with the completion and distribution of forms. Ability to identify and resolve errors through contact with staff and University departments.

Required Skill/Ability 4:

Demonstrated organizational skills, with the ability to exercise good judgment, prioritize and manage competing deadlines.

Required Skill/Ability 5:

Strong written and verbal communication skills. Excellent attendance, punctuality and reliability as attested by references.

Preferred Education, Experience and Skills:

Experience with purchase requisitions. Working knowledge of the Famis and Workday ordering software applications and financials.

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.


Associated topics: bond, brokerage, buy, dow jones, fiduciary, fund, ira, invest, nasdaq, purchase * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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